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RFQ

EMPLOYEE PAYROLL FIRMS SERVING AS EMPLOYEE PAYROLL SERVICE

TOWN OF GUTTENBERG REQUEST FOR QUALIFICATIONS
FROM EMPLOYEE PAYROLL FIRMS INTERESTED IN SERVING AS
“EMPLOYEE PAYROLL SERVICE”  TO THE TOWN OF GUTTENBERG
FOR THE PERIOD OF JANUARY 1, 2013 TO DECEMBER 31, 2013

Introduction

The Town of Guttenberg (“Town”) is a municipality of Hudson County, New Jersey . Pursuant to N.J.S.A. 19:44A-20.5 et seq, the Town seeks Requests for Qualifications (“RFQ”) from Employee Payroll Firms that wish to provide employee payroll service to the Town of Guttenberg. The employee payroll firm retained will be responsible for providing the Town all of its payroll needs for its employees which is estimated to be one hundred weekly payroll checks during the winter and one hundred twenty five payroll checks in the summer. This employee payroll firm shall fully comply with all New Jersey Administrative Code Rules concerning electronic disbursement. This firm should also assume the responsibility to physically enter the New Jersey Pension Data through the internet as required by the State of New Jersey Pension Systems. This company shall also audit pension filings and payment services and issue all monthly state payment forms for any pension system for which the Town of Guttenberg has made said payment. This firm shall complete and submit the employee certification of service and final salary retirement application to the appropriate retirement board for the appropriate New Jersey Pension System. This firm shall include all payments in the payroll service that are required from the employees including but not limited to garnishee, levy, child support, union dues, credit union payments and deferred compensation and insurance. This firm shall also provide quarterly and year end tax filing for the employees.  The firm shall also provide whatever information is requested by the Chief Financial Officer for the Town of Guttenberg. Each interested firm is requested to contact the Chief Financial Officer for the requirements for the Town of Guttenberg.

All necessary documents can be downloaded from the official Guttenberg website, www.guttenbergnj.org

Professional Information and Qualifications

Each interested firm shall submit the following information:

1. Name of firm:

2. Address of principal place of business and all partners or firm’s offices and corresponding telephone and fax numbers. Please note specifically which partners will be assigned to work with the Town.

3.  Prior employee payroll service.

4. Experience related to representation of public entities;

5. Examples of your record of success representing public entities;

6. The firm’s ability to provide the services in a timely fashion (including staffing, familiarity and location of key staffing);
 
7. Cost details; and     

8. Any other information which the interested firm deems relevant.

9. New Jersey Business Registration Certificate.

10. Fully executed Non-Collusion Affidavit which is attached.

11. Fully executed Disclosure of Ownership form which is attached.

12. Mandatory Equal Employment Opportunity Language (if applicable).
.

Section Criteria

The selection criteria used in awarding a contract or agreement for professional services as described herein shall include:

1. Qualifications of the individuals who will perform the tasks and the amounts of their respective participation;

2. Experience and references;

3. Ability to perform the task in a timely fashion, including staffing and familiarity with the subject matter;

4. Cost competitiveness; and

5. Other factors, if demonstrated to be in the best interest of the Town.

Submission Requirements

RFQ must be postmarked or hand-delivered no later than December 7, 2012 at 2:00 p.m. to:

Albert Cabrera, Town Clerk
Office of the Town Clerk
Guttenberg Town Hall
6808 Park Avenue
Guttenberg, New Jersey 07093

Please submit one original and seven (7) copies to the RFQ. Use white 8 ½ x 11 paper. Please also deliver one (1) copy to the office of Charles P. Daglian, attorney for the Town of Guttenberg at 34 Jones Street, Jersey City, New Jersey 07306.