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RFQ

TELEPHONE CONSULTING SERVICES

TOWN OF GUTTENBERG REQUEST FOR QUALIFICATIONS
FROM TELEPHONE SUPPORT FIRMS INTERESTED IN PROVIDING 
TELEPHONE CONSULTING SERVICES TO THE TOWN OF GUTTENBERG
FOR THE PERIOD OF JANUARY 1, 2013 TO DECEMBER 31, 2013

Introduction

The Town of Guttenberg (“Town”) is a municipality of Hudson County, New Jersey . Pursuant to N.J.S.A. 19:44A-20.5 et seq, the Town seeks Requests for Qualifications (“RFQ”) from Telephone Support Firms that wish to provide the following:

Act as the consultant for the Town of Guttenberg to advise the Town on the proper maintenance and support of its Municipal telephone system. The consultant, who is retained, will be available to Town employees for any questions or problems that result from the use of said telephone system. The consultant will also review the billing of the telephone system and on a periodic basis make recommendations to the Town as to the most cost effective method of providing said telephone system.

The consultant, that is retained, will also be available to respond to the appropriate Municipal site for any programming needs of the telephone system. That consultant would perform any  maintenance necessary that is not covered by any manufacturer’s warranty of said equipment.

The consultant retained will also provide the Town with an audit of all prior telephone billing with the purpose to ascertain if any savings are possible from the telephone carriers.     

Professional Information and Qualifications

Each interested firm shall submit the following information:

1. Name of firm:

2. Address of principal place of business and all corresponding telephone and fax numbers. Please note specifically which employees will be assigned to work with the Town.

3. Experience related to representation of public entities;

4. Examples of your record of success representing public entities;

5. The firm’s ability to provide the services in a timely fashion (including staffing, familiarity and location of key staffing);

6. Cost details; The responding firm will provide the hourly rate for all employees and/or officers that will attend to the service needs of the Town. In addition, the interested firm will also estimate an approximate number of hours that will be needed to provide the services required in this Request for Qualifications after a review of the telephone system of the Town of Guttenberg.

7. Any other information which the interested firm deems relevant.


 
8. New Jersey Business Registration Certificate.

9. Fully executed Non-Collusion Affidavit which is attached.

10. Fully executed Disclosure of Ownership form which is attached.

11. From the mandatory Equal Employment Opportunity Language (which is  attached) one of the three documents requested in the attachment. Also, the interested firm, if awarded the contract, must include the mandatory Equal Employment Opportunity Language from the form.

Section Criteria

The selection criteria used in awarding a contract or agreement for professional services as described herein shall include:

1. Qualifications of the individuals who will perform the tasks and the amounts of their respective participation;

2. Experience and references;

3. Ability to perform the task in a timely fashion, including staffing and familiarity with the subject matter;

4. Cost competitiveness; and

5. Other factors, if demonstrated to be in the best interest of the Town.

Submission Requirements

RFQ must be postmarked or hand-delivered no later than December 7, 2012  to:

Albert Cabrera,  Town Clerk
Office of the Town Clerk
Guttenberg Town Hall
6808 Park Avenue
Guttenberg, New Jersey 07093

Please submit one original and seven (7) copies to the RFQ. Use white 8 ½ x 11 paper. Please also deliver one (1) copy to the office of Charles P. Daglian, attorney for the Town of Guttenberg at 34 Jones Street, Jersey City, New Jersey 07306.