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Job Opportunity

Fire Prevention Secretary

Individual will report to the Fire Official, said position is of an administrative nature. Employee will perform a variety of complex clerical and administrative duties requiring knowledge of the departmental operation. All duties performed on the job description may not be listed.

Essential Job Functions:

  • Answer phones, file, review and respond to e-mails and open mail daily.
  • Provide customer support at the counter and on the telephone.
  • Maintain computer log of inspections and billing.
  • Process fines, fire permits CCOs and inspections.
  • Work with the building department on new properties.
  • Call to schedule every inspection and re-inspection.
  • Prepare appointments in a folder for the inspectors each day that they are available.
  • Review folders with inspectors each day regarding invoicing, re-inspections, fines and certificates.
  • Update the life hazard control numbers and dates in the computer. Print and mail invoices.
  • Place paperwork on the board in the Fire Official's office, until inspection is completed, and follow up with the paperwork on the board daily.
  • Issue certificates after fire inspections are abated and invoices paid.
  • Mail out certificate of inspections to property owners.
  • Handle all fire permit applications.
  • Submit transmittals with checks collected to the Finance Department.
  • Forward all paperwork to the Fire Official for signatures, revisions and/or fines. Print the following month's inspections at least 2 weeks in advance.
  • Submit monthly, quarterly and annual financial reports to the Mayor and Council.
  • Order Fire Prevention materials for Fire Prevention Week and Safe Kids Day.
  • Understand the duties of the Fire Official and the Fire Inspectors and ensure The Fire Prevention Department runs efficiently and effectively.


Salary will be commensurate based on experience.  Please submit cover letter and resume including salary history to:  Michael Caliguiro, at townadministrator@myguttenberg.com by January 20, 2017.

View Official Notice Here