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RFP

Request for Proposals - Computer Software Firms Interested In Providing Software Support Services

TOWN OF GUTTENBERG REQUEST FOR PROPOSALS     
FROM COMPUTER SOFTWARE FIRMS INTERESTED IN PROVIDING 
SOFTWARE SUPPORT SERVICES TO THE TOWN OF GUTTENBERG
FOR THE PERIOD OF AUGUST 1, 2014 TO JULY 31, 2015

Introduction

    The Town of Guttenberg (“Town”) is a municipality of Hudson County, New Jersey. Pursuant to N.J.S.A. 19:44A-20.5 et seq, the Town seeks Requests for Proposals (“RFP”) from Computer Software Firms that wish to provide the following:

    1.    For the Health Department: Support for computer software programs which are installed that enable and facilitate the issuance of pet licensing and miscellaneous receipts. And software that will be utilized for Health Department inspections.

    2.    For the Municipal Clerk’s Office:  Software support on systems that will facilitate the issuance of bingo raffle licenses, liquor licenses, miscellaneous receipts and mercantile licenses. Clerk’s indexing, the acceptance and filing of citizen’s complaints, the filing of all appointments to all of the various Municipal Boards of the Township of Guttenberg and the filing and tracking of landlord/tenant information.
       
    3.    For the Tax Department:  Software support for the tax collection software. Preparation and printing on stock provided by vendor of tax bills for the various properties of the Town of Guttenberg. In addition, to the printing, folding and placed in envelopes (provided by the Town), possibly with inserts all tax bills for the four quarters of tax invoicing, any homestead rebate mailing, and any REAP mailing. In all mailings, the Town of Guttenberg will provide postage. The town also requires MOD IV services from a certified vendor.

   All necessary documents can be downloaded from the official Guttenberg website, www.guttenbergnj.org
   
These software systems must include installation, implementation, training, and at least for the first year, all software technical support.

Professional Information and Qualifications


   
Each interested firm shall submit the following information:

    1.    Name of firm:

    2.    Address of principal place of business and all partners or firm’s offices and corresponding telephone and fax numbers. Please note specifically which partners will be assigned to work with the Town.

    3.     Prior computer software services.

    4.    Experience related to providing software to public entities;

    5.    Examples of your record of success with these public entities;


    6.    The firm’s ability to provide the services in a timely fashion (including staffing, familiarity and location of key staffing);

    7.    Cost details; and                         
    8.    Any other information which the interested firm deems relevant.

    9.    New Jersey Business Registration Certificate.


    10.     Certificate of Employee Information Report;
                       
    11.    Fully executed Non-Collusion Affidavit which is attached.

    12.    Fully executed Disclosure of Ownership form which is attached.

    13.    From the mandatory Equal Employment Opportunity Language (which is attached) one of the three documents requested in the attachment. Also, the interested firm, if awarded the contract, must include the mandatory Equal Employment Opportunity Language from the form.

Selection Criteria

    The selection criteria used in awarding a contract or agreement for software services as described herein shall include:

    1.    Qualifications of the individuals who will perform the tasks and the amounts of their respective participation;

    2.    Experience and references;

    3.    Ability to perform the task in a timely fashion, including staffing and familiarity with the subject matter;

    4.    Cost competitiveness; and

    5.    Other factors, if demonstrated to be in the best interest of the Town.

Submission Requirements

    RFP must be hand-delivered no later than July 22, 2014 at 11:00 a.m. to:
                               
Alberto Cabrera, Town Clerk
Office of the Town Clerk
Guttenberg Town Hall
6808 Park Avenue
Guttenberg, New Jersey 07093

Please submit one original and seven (7) copies to the RFP. Use white 8 ½ x 11 paper. Please also deliver one (1) copy to the office of Charles P. Daglian, attorney for the Town of Guttenberg at 34 Jones Street, Jersey City, New Jersey 07306.   

        All proposals shall be submitted in sealed envelopes with the wording:

COMPUTER SOFTWARE FIRMS
SOFTWARE SUPPORT SERVICES
DUE DATE: JULY 22, 2014
11:00 A.M.
ALBERTO CABRERA
MUNICIPAL CLERK